Quick Steps: Go to Events > Select Event > Entry Types > Actions > Add
1. Within the OST Console, select Events from the top menu, then click on the name of the event, or Actions > View next to the name of the event.
2. Select Entry Types from the expanded left menu
Step 1 – Create Entry Type Categories
Setting up Entry Categories is recommended if your event form has distinct separate entry types that need to sit within separate headings. To set up entry categories follow these instructions.
3.. Under Entry Types in the expanded left menu, select Categories.
4. Click Actions and then Add in the right hand side of the top menu.
5. Give your entry category a Title, remembering that this will act as the heading for the relevant entry types. Type the number in which the category will sit in display order by filling in the 'order by' box.
6. Click Save.
Step 2 – Create Entry Types
You now need to set up the details for your Entry Type.
7. Within the expanded left menu, select Types underneath the Entry Types tab.
8. Click Actions and then Add in the right hand side of the top menu.
Use the information below to assist in what you should complete for each area.
Entry Type Category: Select the Entry Type Category. This will link the entry type to sit underneath the relevant category. See Step 1 – Create Entry Type Categories above for more details.
Title: Give the Entry Type a Title, (please note that apostrophes are not accepted and will lead to an error message occurring. Please avoid the use of apostrophes in the title.)
Entrants Limit: If you wish for your Entry Type to have its own Entrants Limit, set this here. If you don't require an Entrants Limit, leave this at 0
Auto Disable: Set this to Yes if you would like this event type to automatically disable once the entrants limit has been reached.
Process Option: Only applicable if you are implementing a wait list for your Event entry form.
Order: The order you wish for your entry types to display on the Event form
Enter in any additional information about the Entry Type within this box. Select Save to ensure the updates are applied to the form.
Label: The Title for the Entry Type that will appear on the front-end form
Price: The Price for the Entry Type
Start Date & Time: The Date and Time at which the Entry Type will become available online for selection
End Date &Time: The Date and Time at which the Entry Type will no longer be available for selection
Early Bird Enabled: Set Enabled to Yes to turn on Early Bird pricing. If yes is selected, enter in a label for this entry type, the early bird price, and the start date in which you will offer early bird prices. The Early Bird pricing will automatically switch off at the time that the Standard pricing begins.
Late Entry Enabled: Set Enabled to Yes to allow for late entries into your event (any entries submitted after the cut off date). If yes is selected, type in a label (if applicable) for this entry type, an updated priced, and the date in which late entry will cut off.
Processing Fee Title: The Title for the Processing Fee should you wish to pass this fee on to the entrant.
Processing Fee: The Price of the processing fee
Start Date and Start Time: The Date and Time at which the Entry Type will become available online for selection
If you have a separate Waiver for your Entry Type, set this up by inserting a Title, a confirmation statement and the Waiver content.
If you have a separate Invoice for your Entry Type, set this up here. You will also need to select the Option for your Invoice. None will send no Invoice, Standard (Basic Information) will send the one set up in Basic Information, Custom (Entry Type) will send the one set up in the Entry Type and Both will send both the invoices from Basic Information and Entry Type. Please note that the text box to customise the invoice will only appear if ‘Custom (Entry Type)’ or ‘Both’ is selected.
If you have a separate Attachment for your Entry Type, set this up here. You will also need to select the Option for your Attachment. None will send no Attachment, Standard (Basic Information) will send the one set up in Basic Information, Custom (Entry Type) will send the one set up in the Entry Type and Both will send both the attachments from Basic Information and Entry Type. Please note that the text box to customise the invoice will only appear if ‘Custom (Entry Type)’ or ‘Both’ is selected.
If you would like this entry type only available to a particular type of entrant, you can set up the eligibility criteria here.
Option: Select Male, Female or Both depending on whether you want to limit entry into this Entry Type based on Gender
Enabled: Set to Yes if you wish to use Age Validation, this will then open more options
Display Eligibility Criteria on Form: Set this to Yes if you wish to display the age eligibility criteria for this entry type underneath the name of the Entry Type on the front-end form
Login Required: If set to Yes, entrants are required to enter their Member username and password to register for the particular Entry Type
Member Types: Tick individual Member Types to limit access to this entry type to specific member types
9. When you've completed all required details for the Entry Type, click Save
10. Click Listing to go back to the Listing and then Status to set the Entry Type online.
11. This will change the image under Status to a green tick
With one Entry Type setup, you can now continue adding the rest of your Entry Types, then move onto the next step.
Important Notes: If you have a number of Entry Types that are similar, use the Copy function to create a copy of an existing Entry Type, then you may only have to update the Title, Order and Prices of each Entry Type